Staff proposes raising informal procurement threshold to $75,000 and launching transparency dashboard
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Summary
City procurement staff recommended increasing the three-quote informal procurement threshold to $75,000 to reflect market conditions, while the commission reviewed a series of purchase orders and contract amendments including a proposed $10 million pipeline contract and new sewer-monitoring technology.
Procurement staff told the Boynton Beach City Commission they will seek a resolution to raise the informal three-quote procurement threshold to $75,000, citing market conditions and the need to expedite operations. Procurement staff also said they are preparing a transparency dashboard that will publish purchase orders and other spending information online.
The procurement discussion came as commissioners reviewed consent agenda items that included a proposed five-year, up-to-$10,000,000 contract for pipeline bursting with Murphy Pipeline Contractors, and a sole-source agreement for SmartCover remote sewer-monitoring services not to exceed $140,000. Other consent items reviewed included purchase orders for event chairs ($129,000), an increase to existing piggyback agreements for building-security and alarm systems, a trade-in allowance for an existing fire apparatus estimated at $350,000 to offset a new unit purchase, and routine increases in annual expenditures for maintenance and testing services.
Andrew (procurement staff) said, “we have a resolution to basically increase the, the 3 quote threshold to $75,000,” and that staff is moving purchase-order data online now and plans to expand the dashboard. Commissioners asked questions about individual consent items, and a public-safety trade-in and fleet logistics were explained by Fire Chief Brooder, who said the trade-in will offset part of the purchase price and the remainder will go back to the fleet fund.
Staff described the SmartCover agreement as a newer technology that can be deployed to monitor peak flows and infiltration in the sewer system; staff said the city would start with 15 units and move them as needed to isolate problem areas, which can also reduce wastewater-treatment costs tied to flow volume. For the pipeline contract, staff characterized the award as an RFP for prechlorinated pipe bursting and noted the contract value is the five-year not-to-exceed amount.
No final ordinance vote on the procurement-threshold resolution was recorded in the agenda-review discussion; staff said they will bring a resolution for formal action. Commissioners expressed support for the transparency dashboard and asked staff to return with the formal resolution and details on individual contract terms to be considered at a regular meeting.