Kathy (Human Resources) presented updates to the employee handbook and a proposed change in supplemental insurance during the July work session.
Handbook updates: Kathy said she circulated a redlined handbook and had received limited feedback; the city attorney suggested language adjustments for witness‑duty provisions to align with state law. Council asked for a clarified exit‑interview process; Kathy offered options: an optional exit questionnaire included in the employee separation packet, an emailed survey, or an in‑person interview depending on employee availability. She noted exit interviews cannot be compelled; one council member requested a signed declination when an employee refuses an exit interview and Kathy said the city cannot force signatures but can document the offer.
Supplemental insurance: Kathy reported current coverage through Lincoln for short‑term disability, long‑term disability and a $30,000 city‑paid life policy. Colonial offered to provide short‑ and long‑term options, a portable life insurance policy of $50,000 per employee, and additional benefits at lower overall cost to the city. Kathy recommended moving supplemental insurance to Colonial effective at open enrollment with an effective date of Jan. 1, 2026, and said the change would reduce city costs while increasing the city‑paid life benefit and allowing employees to port coverage if they leave or retire.
Council did not take a final vote on handbook language at the work session; Kathy asked for direction on exit interview wording and confirmed the insurance change would not take effect until open enrollment and any formal approval required before Jan. 1, 2026.