Randy Mathis, president of the Fairway Pines Homeowners Association, asked the Ouray County Board of County Commissioners on June 4 to direct county staff to work with the association to find a new permanent site for a cluster mailbox center.

Mathis told the commissioners that the mailbox cluster originally serving Log Hill Village and Fairway Pines was moved multiple times after a clubhouse property sale in 2006 and has been sited temporarily on a commercial lot the association does not own. Mathis said the current property owner has set a June 2025 deadline to remove the boxes.

The association provided the county a historical resolution it said — adopted in 2007 — anticipated relocation within the development and argued that the PUD and CCRs allow use of the HOA greenbelt known as Greenbelt Number 8. Mathis said the association sought to avoid a full plat amendment if possible and asked staff for an expedited meeting to identify options and short-term solutions.

County commissioners and staff discussed options, including whether the Planning Department had previously concluded a plat amendment is required and whether the 2007 resolution could be the legal basis for a site on HOA property. County staff present said they had not been consulted before the association applied to land use and that jurisdictional questions and precedent made the matter complex.

Commissioners directed county attorneys and Land Use staff to meet with the HOA representatives promptly to review the PUD language, the 2007 resolution the association provided, and whether the greenbelt site meets the open-space definitions in the PUD and county code. Commissioners emphasized that no appeal or official override of an administrative decision was being granted by that meeting; rather, staff were to explore whether an agreement could be reached that avoided a full plat amendment.

Mathis and John Peters, identified as a Fairway Pines board member, said the association had exhausted other sites and that the association’s board had previously authorized funds to relocate the cluster; they also said they would be willing to meet quickly and bring additional HOA board members. County staff noted U.S. Postal Service operational requirements would also need to be met for any reconfiguration. A short-term temporary solution — including approaching the current owner of the former clubhouse parcel to move the cluster there while a permanent solution is developed — was discussed.

Commissioners asked staff to schedule the meeting and return any findings or an agreement for the board to consider. No formal policy change or decision was made at the meeting; the action was to direct staff to meet with the HOA and report back.

Ending: Mathis thanked the commissioners for the direction. County staff and the HOA planned a follow-up meeting; commissioners said they expected staff to return with options that respected land use rules and the community’s mail-service needs.