Board questions $8,439 charge for CTE AI licenses; staff say team account allows admin tracking

Board members asked about an $8,439.60 charge related to the Career and Technical Education (CTE) department, and district staff responded that the payment covered 26 annual licenses of an AI product at about $300 each plus tax, for CTE teachers.

"That 1 is...out of our CTE department, and it was 26 annual licenses, at about $300 a pop plus tax, for all of the CTE staff," the staff presenter said. He described how the licenses will be used: "primarily, they are using to design their frameworks... unit lesson planning and, to help design their assessments. That's the goal for this year."

A board member asked how records and retention will be handled. Staff answered that the district purchased a team account with an administrative backend that will allow the district to collect usage data and analytics from the vendor side. "It is actually a very, very tough thing to do because there is no centralized type of management for that from a personal use standpoint. But what they've actually purchased is a team use, so there's an actual admin side from there where you're able to collect some of that data," the presenter said.

Other consent-agenda billing questions were raised in the same segment: a board member flagged an unusually large invoice (about $11,842) from City of Quincy for utilities tied to Mountain View; staff said they would research that line item and return with an explanation. Separately, the board discussed the district's Red Rover contract, which staff described as the automated substitute-placement system the district uses to contact teachers and bring substitutes into open spots each day.

Ending: staff committed to follow up on the high City of Quincy utility invoice and to monitor the new CTE team account's admin reporting to evaluate record retention and usage analytics.