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Gilpin County approves security upgrade contract, board requires stronger vendor deadlines
Summary
The Board of County Commissioners approved a contract with Corvinus to upgrade access control and cameras at the justice center, while directing staff to add liquidated-damage protections and clarify grant match language and deadlines tied to the grant reimbursement schedule.
Gilpin County commissioners voted 3-0 June 10 to authorize a service contract with Corvinus to complete security upgrades at the county’s justice center, but asked staff and the county attorney to strengthen contract deadlines and liquidated-damages language tied to a grant reimbursement deadline.
The contract covers camera and reader upgrades funded primarily by a congressionally directed spending (CDS) grant awarded in February 2022; local match is capped at 25 percent and the contract amount will not exceed $96,020, with an expected county match up to $24,005.
Why it matters: the grant requires that work be completed and paid by Aug. 31, 2025, or Gilpin County risks losing reimbursement. Commissioners pressed for contractual protections to avoid leaving the county liable for unreimbursed costs if the contractor misses the tight schedule.
Chief Zach Adame of the sheriff’s office said the Corvinus contract is time sensitive because the grant’s local-match cap and payment deadlines are fixed. Interim Finance Director Jimmy Boyle told the board, “August 31 is both the work expiration date and the payment expiration date. So work must be completed by the contractor, and we must have also issued payment to the contractor by that date.”
County Manager Reyes and attendees explained parts of the work must be coordinated with a separate capital paving project at the justice center because exterior conduit and wiring for camera lines will be installed under the parking lot. Facilities Manager Ryan Keenan will coordinate timing between the paving contractor and Corvinus so exterior wiring can be installed before the lot is repaved.
Commissioners asked staff to include a liquidated-damages clause so the county has recourse if Corvinus cannot finish and the county loses its reimbursement. County Manager Reyes said the county attorney will draft “strong language for liquidated damages” and that the contract will include specific milestone dates tied to the grant’s expiration.
The board also directed staff to reword grant summary language in the resolution so it does not imply the county will 'retain' leftover funds and to reference the 25 percent match rather than fixed dollar amounts, giving staff flexibility for modest change orders.
The motion to adopt Resolution 25-074, as amended during discussion, passed unanimously. The county manager was authorized to execute the contract after attorneys incorporate the requested deadline and liquidated-damages language.
Looking ahead: staff said they will prioritize the justice-center work and seek expedited contracting and invoicing to meet the August deadlines; if the contractor will not agree to the schedule, the county will not execute the contract and would return the unspent grant funds.
