The Board of Governors on July 9 approved the June 12 draft minutes as amended and heard updates on finances and operations, including plans for a new website, a near-complete Motorola radio installation and a proposal to pursue a VoIP phone system.

The vote to accept the minutes "as amended" passed after a motion and second; members recorded as voting in the affirmative included David Dana Mulrona, John Fisher Walton and Craig Fry (Milford), and the chair circulated the signatory page for signature.

The board's director told members the Motorola radio is installed and is "essentially 90% completed," pending a few components and vendor scheduling to integrate it into the console. The director said a web page is scheduled to go live next Tuesday, which participants identified as July 15, and that the page will host minutes and links to community channels for recordings. "I've completed the consolidated telephone price restructuring," the director said, adding the system currently has 14 hard copper lines and that staff will price a new phone system intended to reduce the monthly phone bill by about 50 percent if implemented.

On finances, the board reviewed midyear budget figures. The director reported surplus expenditures of $793,200 and said that line is about 14 percent over-expended because it covers encumbered 2024 projects paid in 2025. A new equipment line item funded at $6,300 was described as well over expended because an administrative desk purchase was charged to that line. Total year-to-date expenditures were reported at 43.92 percent of the annual budget. The director said longevity and year-end payouts are processed with the December payroll.

Board member Craig Frey of Milford raised a policy concern about cost-sharing, saying the three towns represented on the board "should not have to take on additional fees" if customers are added. The director and others discussed keeping Comcast service as a redundant internet connection even if a primary fiber line is adopted. The director said coordination with community web managers will allow each community to link to the board's web page and that recordings may remain hosted by Granite Town Media or individual community channels; Chris Gentry of Granite Town Media was cited as a volunteer recorder.

Administratively, members agreed to install approved desk furniture on Wednesday, Aug. 6 — the date of the next regular Board of Governors meeting — and scheduled a 9 a.m. work session for that day, with a fallback half-hour workshop on Sept. 20 at 9 a.m. if the room is unavailable. The director said he aims to compile a phone-system proposal by the end of the year but did not present a formal plan or budget for board action at this meeting.

Members had no public comments and adjourned after the routine business and updates.