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Council approves $63,949 payment for ADOT contract modification on Los Alamos curve realignment
Summary
Public Works reported an unplanned ADOT contract modification for right‑of‑way and design work that increased the city cost share by $63,949; council ratified the payment and a budget transfer after staff said highway user funds covered the expense.
Manny Hernandez, assistant director of Public Works, asked the council to approve and ratify payment for an unplanned contract modification with the Arizona Department of Transportation related to the Los Alamos curve realignment project.
Hernandez said ADOT notified the city late in the fiscal year of scope changes tied to right‑of‑way acquisition and additional design work that increased the city’s cost share by $63,949, an amount that was not budgeted. Because of project urgency and timeline constraints, Public Works paid the cost using highway user funds allocated for another project and sought formal council approval to ratify the expense. Hernandez said staff explored alternative funding, including YMPO and ADOT reallocation requests, but those options were not available.
Council members asked why the project schedule shifted and whether the funding came from developer contributions. Hernandez and other staff and council members explained the schedule was affected by right‑of‑way acquisition and coordination with ADOT; staff clarified the payment came from highway user funds, not developer funds. Council discussed the long history of the road alignment, public safety concerns about a dangerous curve and prior subdivision decisions; a resident who identified herself as a developer with historical knowledge described earlier design choices and flood damage.
A council member moved to approve and ratify the additional $63,949 payment and execute the described budget transfer. The motion carried by voice vote. Staff said the project is projected to be advertised for bid at the beginning of next year and, depending on procurement and federal processes, construction could take roughly six to 10 months once a contractor is under contract.
