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City staff recommend $832,000 targeted sealing to stop City Hall leaks; deferral risks higher repair costs
Summary
Facilities staff presented an engineering assessment that recommends a targeted exterior seal and stone repair project for City Hall at an estimated $832,000; staff warned deferring work will raise maintenance costs, risk structural damage and increase disruption to services.
Facilities staff told the commission on July 19 that City Hall — roughly 15 years old — has recurring leaks after heavy rainfall and an engineering assessment recommends comprehensive targeted caulking and stone repairs to restore the building’s envelope. Facilities presenter Guzman summarized the roof warranty status and testing: periodic roof certification is current, mold testing found no levels above EPA recommendations, and a small concentration of Penicillium on the second floor administration area was professionally sanitized. Guzman said the city tracked about 30 work orders specifically for leakage between August 2018 and December 2020 and that leaks have disrupted offices from the fifth floor down to the first floor, creating recurring drying and remediation work. The engineering report Guzman summarized identifies numerous contact points — concrete, stone, windows, metal flashings and conduit penetrations — with prematurely failed commercial sealants and recommends removing old sealant, cleaning contact points, leveling and repairing stone, and applying water repellent and new sealants. Guzman said, "According to the engineering report, this would put the structure to a new status and could last anywhere from 15 to 20 years to be leak proof. Estimated budget, dollars 832,000." He noted the final cost will come from a solicitation and that construction market conditions could affect price. Johnson and commissioners asked about long-term maintenance. Johnson said building lifecycle funding is on the board’s radar but that she did not expect a recurring maintenance allocation to be included in the proposed FY22 budget given the current budget gap; she recommended considering ongoing facility reserve planning after FY21 closeout. Guzman warned that deferral would increase recurring remediation costs, risk structural damage to finishes and systems (carpet, walls, electrical) and raise the potential for microbial growth. No formal funding vote occurred at the July 19 session; staff presented the project as a potential use of discretionary unassigned fund balance and recommended that the commission consider it as part of the fund-balance discussion.
