Committee finalizes catering vendor and reviews sponsors, logistics for Hall of Fame event

Miami Lakes — The Miami League Sports Hall of Fame selection committee approved a proposed catering vendor and reviewed sponsorship and logistical plans at its July 29 meeting. The committee approved moving forward with Exquisite Catering by Robert at a proposed price of $16.49 per person for a plated buffet that the vendor said would include four entrée dishes, salad, garlic rolls and a partial allocation of bottled water and soda. Committee members noted the quote includes disposables and chafing equipment and asked staff to confirm final headcount and contract terms. Sponsorships and budget: The committee reviewed sponsorship commitments and tiers. Committee members said Ocean Bank is locked in as title sponsor at $2,500; other sponsor levels discussed included gold at $1,500, silver at $750 and social-media-only (bronze) at $250. Committee members reported that additional local sponsors have expressed interest and that staff will continue outreach to secure more commitments. Event logistics: The committee discussed photography and videography (previous vendors and pricing were mentioned), in-kind donations for appetizers and the use of event props (an inflatable football tunnel used for public interaction). Members recommended locking in the carousel/children’s ride vendor quickly and following up on donated items from local bakeries and community partners. Committee members also discussed program printing, sponsor logos for program placement, and whether to provide physical programs or rely on QR codes; they resolved to produce celebratory printed programs with sponsor placement at higher tiers. Why this matters: Vendor contracts and sponsorship commitments determine the event’s budget and attendee experience. Committee members noted that early vendor confirmations and sponsor logos are needed for printed materials, signage and program layout. Votes and next steps: Committee members approved the catering vendor by voice vote and asked staff to secure sponsorship logos and to obtain final invoices. Staff said they will prepare an agenda item for the Aug. 19 council meeting so council can place final approvals on its docket if nominations remain unchanged through the close of the nomination period. Ending: Committee members assigned follow-up tasks to staff for vendor confirmation, sponsor logo collection and program preparation ahead of the council packet deadline.