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Surveyor seeks copier, GDI support; county GIS to upgrade Esri licensing with donated server
Summary
The surveyor's office asked to replace an aging copier and discussed building the GDI fund for future reconstruction projects; county GIS staff presented a $21,000 Esri enterprise license quote and an approximately $18,000 installation quote and said Recorder Lisa is donating a server for the upgrade.
The Henry County surveyor and GIS staff used the budget work session to press for routine equipment replacements and a software upgrade that county IT and several departments said would provide immediate operational benefits.
The surveyor reported the office is using an aging copier with no available servicing and requested a replacement in the office equipment line. The office also described ongoing work on section corners and explained the GDI fund's purpose: the county is required by state guideline to relocate or verify a percentage of section corners each year, and the surveyor asked to continue building the GDI allocation to maintain capacity for reconstruction projects.
Commissioners debated reducing the GDI allocation compared with past requests but ultimately left the allocation unchanged for the current budget cycle pending final numbers from staff.
GIS staff and county IT presented a proposal to move from per‑computer Esri licensing to an enterprise geodatabase and server setup. Staff provided a vendor quote for the enterprise license at $21,000 plus an installation/configuration quote from local firms in the range of $18,000 to $40,000 depending on scope; ongoing annual maintenance was estimated at about $8,000 per year. County IT staff said they prefer contractor assistance for the initial installation to avoid exposing county systems during the migration.
Recorder Lisa offered to donate a recently vacated server (identified in the meeting as approximately $25,000 in value) that the recorder's office no longer needs after moving to cloud services; county staff said that server would reduce the one‑time capital cost for GIS.
Commissioners and staff agreed the GIS upgrade would provide new capabilities for multiple departments and for public mapping tools, but there was no formal appropriation recorded at the session. Staff will return with final vendor quotes, installation scope and a funding proposal showing whether the cost can be absorbed within departmental budgets, the CCD fund or a one‑time appropriation from the general fund.
Next steps: the auditor and IT staff will prepare final estimates, confirm the donated server's specs and redundancy/backups, and present a funding path for commissioners to approve at a future meeting.
