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Treasurer outlines 2025–26 priorities: manual, Medicaid reimbursements, audit and automation
Summary
The district treasurer told the board at a July 28 work session that the office has drafted a 61-page treasurer’s manual, will pursue Medicaid reimbursement reporting, has moved to an IPA audit firm and plans automation of salary notices and a community-friendly annual financial summary.
The treasurer of Nardonia Hills City School District presented four main fiscal priorities to the Board of Education at the July 28 work session: finalize and implement a treasurer’s manual, continue Medicaid reimbursement submissions for special-education services, complete the annual comprehensive financial report under a newly engaged IPA audit firm, and automate salary-notice processes.
The treasurer said the draft treasurer’s manual contains 13 chapters and is about “61 pages.” The plan is to finalize the document and “go live” with implementation by May 2026, then include the treasurer’s office team in roll-out and editing.
On Medicaid, the treasurer said the district started work a year ago to obtain Medicaid provider numbers for staff who deliver billable services and that reporting tied to the federal fiscal year ends Sept. 30. “There are reductions in . . . from the Trump administration. And the answer is, I don’t know, but a little is better than nothing,” the treasurer said regarding expected reimbursement levels. The treasurer said the district will submit documentation by Feb. 26 for the school year that just ended and expect to know full federal reimbursement amounts next year.
Audit and compliance: the treasurer said the district shifted from direct state-auditor-led audits to an independently procured IPA (independent public accountant) firm because of the state’s audit rotation and schedules. He said IPAs operate on a five‑year contract cycle and that his approach is collaborative: “It’s not a, oh, gotcha, for the district.” The district submitted its annual comprehensive financial report early (filed Nov. 20 though due Nov. 28), he said.
Operational improvements include automating salary notices currently produced from an older spreadsheet. The treasurer said the district’s financial system already contains the module needed and that the goal is to roll out the automated notices over the coming year to reduce manual errors.
The treasurer also described a redesigned, shorter “popular” annual financial report with student-achievement charts and images for community distribution; he expected a largely finished draft by August and suggested targeted distribution through HOAs and libraries rather than a full mailed mailing unless the board directs otherwise.
Discussion versus action: board members did not take a formal vote on the treasurer’s 2025–26 goals during the work session, but members verbally confirmed their acceptance of reported completions and plans. The session ended with a motion to enter executive session to consider compensation of a public employee; the motion was seconded and the roll call recorded four affirmative votes (see actions).
What’s next: the treasurer plans to finalize the manual and the popular financial report, implement the salary-notice automation, continue Medicaid claims work and coordinate with the superintendent on the facilities/master-plan effort.
