Commission approves amendment removing dollar cap on arts-and-entertainment custodial contract

The Daytona Beach City Commission on a 7-0 vote approved a consent-item amendment to the city’s arts-and-entertainment custodial contract that removes a previously specified three‑year cap and authorizes the city manager to spend budgeted and appropriated funds for custodial services as needed. The change applies to All King Pro Inc. and related custodial work for city event facilities. "This amendment ... removes the upper dollar limit and just authorizes the manager to spend money for the custodial services as they're needed after events subject to budgeting and appropriation," a city staff member explained during discussion. Why it matters: removing the contract's dollar cap gives the manager authority to authorize custodial services on a per-event basis but limits spending to funds that have been budgeted and appropriated. Nut graf: Commissioners asked how much new authorization the amendment creates; staff said the budget was adjusted to add $60,000 that can be used for additional custodial services if required, and that remaining expenditures are limited to what is appropriated in future budgets. Discussion and specifics: Commissioner May asked whether the amendment authorizes an “extra $60,000” and whether that is in addition to the original $61,000-per-year figure. City staff replied that the original contract included a not-to-exceed amount of about $61,000 per year, that the amendment removes the overall cap, and that staff had added $60,000 to the current budget to cover additional services. "There's $60,000 additional that's assigned for custodial services. If those $60,000 are not to be expended, they remain in the budget," staff said. The commission approved the entire consent agenda, which included this amendment, by voice vote with no dissent. What the action does and does not do: The commission did not adopt a new, multi‑year dollar guarantee to All King Pro; instead it removed the contract cap and confirmed manager-level spending authority limited to amounts that the commission budgets and appropriates. The commission did not set a multi-year appropriation limit during the meeting. Next steps: Staff will proceed under the amended contract and use budgeted appropriations to schedule custodial services for events as necessary.