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Commissioners receive resolution to create a small‑purchase policy, seek numbers for purchasing agents
Summary
A draft resolution to establish a county small‑purchase policy (up to $50,000) was introduced for discussion; the board requested time to set dollar limits and names of purchasing agents.
Boone County commissioners discussed Resolution 2025-06, a draft policy to establish small‑purchase authority for county purchasing agents, and left the measure at the discussion stage.
Why it matters: The resolution would let the board designate county employees as purchasing agents with authority to obligate appropriated funds up to specified dollar thresholds (the draft uses $50,000 as the upper limit for "small purchasing"). The policy is intended to speed routine purchases while preserving board oversight of larger expenditures.
The authority introducing the resolution told commissioners the State Board of Accounts (SBOA) audit had flagged the county for lacking a formal small‑purchase policy. The draft defines "small purchasing" as purchases up to $50,000 and proposes that the board may set delegated spending limits for named purchasing agents to avoid sending routine small invoices to the full board.
The presenter said the draft lists likely purchasing agents and uses placeholder dollar amounts for each office; commissioners were invited to suggest adjustments to specific dollar limits and to identify additional employees who should receive delegated authority. The item was for discussion only and will be returned to the board at a later meeting with suggested dollar figures.
Ending: Commissioners agreed the concept makes sense and asked staff to bring a revised draft with actual dollar thresholds and a proposed list of purchasing agents for approval at a future meeting.
