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Staff: COA application deadline is the Friday before the meeting; staff will email mid‑month about committee schedules
Summary
City staff told the Historic Preservation Commission that COA applications must be complete by the end of business the Friday before a COA meeting (typically around the 15th) or items will be pushed to the next month, and staff will email mid‑month to confirm whether committee meetings will proceed.
City staff reported July 28 that Certificate of Appropriateness (COA) applications must be complete, signed and submitted by the end of business on the Friday before the COA meeting — a deadline staff said will typically fall around the 15th of the month — or the item will be pushed to the following month’s agenda. Staff said they will begin emailing around the 15th of each month to notify commissioners whether their committee meeting will be held or cancelled; commissioners were asked to notify staff in advance if they cannot attend so staff can confirm quorums and scheduling. The staff speaker said exceptions would be rare and would be considered only for preservation emergencies. Direction: Staff will circulate calendar notices, training modules and committee confirmations mid‑month; commissioners should plan around the published schedule and inform staff as early as possible of conflicts. The transcript did not provide a formal change to published committee calendars. Implementation: The transcript did not list the specific COA meeting date or application form link; staff indicated that late or incomplete applications would be pushed to the next monthly meeting unless an emergency justification was presented.
