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Martinsville signs one‑year compliance contract and approves $155,200 carbon exchange; IDEM to reimburse cost
Summary
The Board approved a one‑year, $20,744 renewal with 120 Water for water quality compliance software and services and approved a $155,200 Calgon carbon exchange for the city's water filtration plant; officials said IDEM will reimburse the carbon cost after inspection and approvals.
The Martinsville Board of Works and Safety approved two water‑utility actions Monday: a one‑year, $20,744 renewal with 120 Water for water quality compliance services, and a $155,200 purchase for a granular activated carbon exchange at the city’s water filtration plant that the city expects to be reimbursed by the Indiana Department of Environmental Management (IDEM).
Public works staff described the 120 Water contract as a centralized, cloud‑based platform that helps the city manage service line inventories, sampling programs, communications and required submissions to state regulators. "They provide our water utility with a centralized platform and services to manage all aspects of water quality compliance. This helps us with IDEM and EPA," the presenting staff member said. The board voted to approve the one‑year agreement in the amount of $20,744.
On the carbon exchange, staff explained the plant uses four granular activated carbon units to remove PCE and similar contaminants; carbon typically lasts 18 to 24 months. Staff said the most recent exchange cost has risen to about $155,200. "The mayor was able to negotiate with the EPA and IDEM, and IDEM has agreed to cover the cost. We pay the $155,200, and they'll reimburse us from this time on," the presenter said. Staff said reimbursement will come through IDEM after the agency inspects and approves the work; staff estimated the reimbursement process could take roughly 90 days.
The board approved the Calgon purchase and directed that, once the reimbursement arrives, the city will hold those funds in a separate account to smooth cash flow for future exchanges. Staff described ongoing monitoring of carbon life and said they will notify IDEM if an exchange becomes necessary earlier than planned.
Background: the filtration plant was installed in 2005 and treats water from the city’s wells through the activated carbon system. The city has previously negotiated reimbursements and inspected the plant with IDEM and the EPA as part of a long regulatory process related to contamination remediation. The board approved both items by voice vote.
