Board of Contracts and Supply sets merchandise bid date, awards chemical contract and approves $7,461.60 change order

The City’s Board of Contracts and Supply on Tuesday, July 22, 2025 authorized staff to advertise for bids for city promotional and clothing merchandise and associated embroidery services, set a proposals deadline of Aug. 5, 2025 at 12 p.m., awarded a chemicals contract to Surpass Chemical Company, and approved a $7,461.60 change order to a park construction contract. In a resolution offered during the meeting, the board directed that proposals for promotional merchandise and related embroidery services be received at the board’s regular meeting on Tuesday, Aug. 5, 2025, at 12 p.m. The board required each bidder to submit a bid deposit equal to 5 percent of the total bid in cash or a certified check, conditioned on entering the contract if the bid is accepted. The board also resolved to accept and award contracts to the lowest qualified bidders for multiple purchase items and authorized the mayor to sign contracts on behalf of the city. The meeting record lists eight bidders as awardees; the board did not read each awardee’s name on the record during the portion transcribed. For a project listed as “Linkin Park treatment Linkin Park Whole Treatment Chemicals,” the lowest bidder was recorded as Surpass Chemical Company at $43,294. The board also approved Change Order No. 1 for Carbon Construction on the Washington Parkside work contract, increasing the contract by $7,461.60 to a new contract value of $803,635.60. According to the board record, the extra cost covers approximately one week of idle time while a New York State-required archaeology review was conducted; the board noted there is no change to the contract terms. A motion to accept the agenda, which included these items, was made and seconded; the chair called for the vote and the assembled members present indicated “Aye.” The board then moved to adjourn. No further public comment or debate on the listed procurements appears in the transcript.