Glenn and Heather from county planning told the commission they routinely send project referrals to state and local agencies and municipalities and that the county relies on an intergovernmental agreement (IGA) to coordinate municipal comments.

Staff said the standard period for referral comments after a project reaches technical completeness is 21 days. "For referral agencies, and we'll get into this later in full ... it's normally 21 days," Heather said. Commissioners said they often do not receive timely responses from key agencies such as CDOT, the Division of Water Resources or ditch companies, which can stall large applications.

Commissioners asked how the county should weigh municipal comments when a town's comprehensive plan is older or when the project lies in the town's three‑mile area of interest but not inside the town's urban growth area. Glenn said staff routinely reviews municipal plans and can invite municipal planners to give short informational presentations to the commission. "We're paying attention to their plans," Glenn said, "and we could facilitate that kind of dynamic so that you don't have to do the research yourself."

Staff and commissioners discussed variations in the deference municipalities expect; some municipalities submit letters signed by a city manager or council while others provide only staff comments. Heather said staff will continue to use the IGA to decide which applications get municipal referrals at the technical‑completeness stage and that the planning office maintains a standard referral list but can send referrals to additional stakeholders such as ditch companies or river conservancies when relevant.

Commissioners said more regular, short briefings from towns would help the commission understand municipal vision and timing. "It'd be good once a year to have somebody from their town come in and say, 'hey, our plan is old, it's not updated, but here's where we're kind of at now,'" one commissioner said.

Ending: Staff committed to keeping the commission informed of municipal comp‑plan status and to pursuing a more systematic schedule for town briefings and improved tracking of referral responses.