Ocean Shores’ Airborne Advisory Committee on July 25 reviewed final logistics for the upcoming Airport Appreciation Day, confirming permits, directional signage, media outreach and vendor contacts while assigning specific follow-up tasks.

The July 25 meeting at the Ocean Shores Public Library was led by Richard Sires, a member of the Airborne Advisory Committee, who reviewed the event checklist and reassigned outstanding items to committee members and staff. "I'll take the action item to actually go look at it," Sires said about locating the event banner in the Pilot's Lounge.

Committee members said the special-event permit has been submitted and the committee will reuse last year’s event-safety plan. Nicole (staff member) confirmed four median signs will be placed and that flyers and social-media posts have been distributed to Ocean Shores community groups and General Aviation News’ Social Flight listing. Committee members also reported that an advertisement placement in the Ocean Observer is available for $197; staff will process payment after the paper sends an invoice to airport finance.

Most vendor and participant outreach was reported as in progress: the Washington Pilots Association agreed to include the event on its calendar; the EAA newsletter attachment was ready for distribution; Affordable Mopeds and an electric-bike rental operator were contacted about providing rentals, with the bike operator indicating prior participation but not a firm commitment this year; and Jerry (committee member) said he contacted Toledo Skydiving and expected a response.

Safety and site logistics were discussed in detail. RC flyers confirmed they plan to locate at the far end of the apron (the same general area used last year) and said they expect six to seven pilots. Committee members agreed to move volunteer parking to the extreme northwest corner of the apron, keep visitor parking outside the gate, and relocate the helicopter landing area farther west if a helicopter shows up. RC flyers asked the city to mow and weed-whack tarmac cracks where grass has grown; Alex (public works) was asked to schedule mowing next week.

Operational tasks and assignments noted in the meeting included:
- Verify and retrieve the event banner in the Pilot’s Lounge (assigned to Richard Sires).
- Place four median signs prior to the event and meet Friday, Aug. 1, to confirm locations (Nicole and others).
- Provide an invoice from the Ocean Observer to airport finance for payment (staff).
- Confirm NOTAM or equivalent notice for RC activity (staff to ensure one person files if needed).
- Provide handheld radios, safety vests and traffic cones through staff and public works for event day.

Committee members also discussed volunteer parking, traffic cone deployment and tripods/frames for a historical photo display. Mike and other volunteers will supply radios and some traffic-control equipment. Several attendees flagged the need to avoid flying near parked aircraft and a helicopter and to maintain crowd control around RC flight operations.

The committee set a follow-up and schedule checkpoint: the event sign-placement walk-through will occur next Friday (noted as Aug. 1 during the meeting), and volunteer parking and map adjustments will be finalized prior to the event. No new formal policies were adopted during the meeting.

Ending: The committee closed the appreciation-day discussion after confirming tasks and vendor outreach and moved to the next agenda items. The advisory committee’s next regular meeting was confirmed for Aug. 14 at 11:30 a.m.