Scott County jail leadership asked the fiscal court July 24 for permission to sign a one‑year contract with Cadmus (jail tracking software) and to fund an initial trial using canteen funds rather than general fund money. The initial annual software fee discussed was $4,500; an additional one‑time equipment charge of about $5,000 would cover inmate wristbands, scanning devices and facility beacons. No tax dollars were proposed for the first year.

Jailer (identified in transcript as Jailer Broyles) said the system would automate and document cell rounds, tray and razor distribution, and other recurring tasks by equipping inmates with wristbands that can be scanned and issuing staff devices to perform scheduled checks. He told the court the system would improve accountability: “If for some reason, an area of the jail does not get its rounds done… they will get a reminder alert and also the supervisor will get a reminder alert on the desktops and on their devices.” Broyles said the contract was one year in the revised draft and the vendor had incorporated requested contract edits.

Magistrates supported a trial but raised questions about data ownership and long‑term records access. One magistrate noted the contract language indicates the vendor ultimately “will permanently destroy all information once it’s canceled,” and asked whether the county could retain or export records if the county later changed systems or faced litigation. County staff agreed to ask the vendor for explicit access/migration terms and bring answers to the work session before signing. The court did not authorize a multi‑year commitment and the jail said it would proceed only after receiving clarity on data access; the jail proposed using canteen funds for the first year to test operational benefits before seeking budgeted appropriation in future years if the county chooses to continue.