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Regents update facilities policy to implement job order contracting and plan deferred‑maintenance work
Summary
The Board of Regents’ facilities committee revised its facilities policy to incorporate Act 88 job order contracting, add facilities condition assessment language and prepare a program manual; HB 2 provided a smaller than expected deferred‑maintenance allocation but staff said it still funds numerous projects.
The Board of Regents’ facilities and property committee approved a revision to the board’s facilities policy to implement the new job order contracting statute and to reflect recent changes in deferred‑maintenance funding and facility condition assessment work.
Chris Herring, facilities staff, told the committee the policy change responds to Act 88 enacted in the 2025 regular session and to the deferred‑maintenance program in HB 2. The revision adds a section establishing the framework the board will use to certify institutional readiness for job order contracting, to approve program frameworks and to monitor compliance and outcomes. Herring said the board will bring a full implementation manual back for formal adoption in August.
Under the job order contracting approach described to the committee, institutions may establish on‑call contractors under an indefinite delivery/indefinite quantity contract with pre‑negotiated pricing. Herring said the draft manual sets a $5 million maximum initial contract for a two‑year term, renewable up to three additional years for a maximum five‑year span. The approach is intended to shorten procurement timelines for common repair projects such as HVAC, roofing and road overlays.
On deferred maintenance, Herring and other staff noted that HB 2 included new state dollars for higher education capital and maintenance work. Herring presented a summary showing $332 million in new project dollars across higher education for FY26 (including bond financing and cash financing sources) and said the deferred‑maintenance set‑aside this year provides about $25 million in new state dollars for maintenance projects and the facilities condition assessment effort. Staff said the board will continue work with the Office of Facility Planning and Control and systems to finalize allocations and project lists.
Regent Sterling moved the policy revision; Regent Glaser seconded. The committee approved the revision by voice vote and asked staff to return in August with the implementation manual, appendices for RFQ and contract templates, and reporting requirements.
