PUC staff reviewed the state travel‑reimbursement form and filing process the 9‑1‑1 Services Enterprise will use for board travel, explaining mileage calculations, per‑diems, lodging expectations and electronic funds transfer setup.

Daryl of the Public Utilities Commission walked board members through the spreadsheet form the state uses and said the enterprise will submit reimbursements using that form; he noted the enterprise will not require staff to deduct commute miles and that mileage may be claimed from home for board members who travel to meetings. “None of that applies to you guys. You can do it straight from your house without putting in or or deducting your commute miles,” Daryl said.

Daryl explained key items board members should expect when submitting travel claims: list the travel dates and originating city; record total miles driven (or round‑trip miles for single‑day travel); use state‑published mileage rates (which the PUC adjusts annually); apply GSA per‑diem rates for meals; and report lodging costs reasonably (the state does not require strict adherence to federal GSA lodging limits, but staff advised prudence).

He also described incidental allowances and payment logistics. The form allows $5 per night in incidental reimbursement, and any other travel expenses (taxi, rental car) should be listed as miscellaneous. PUC staff asked board members to provide an EFT form and a voided check the first time they request reimbursement; PUC financial staff will deposit reimbursements into the board member’s bank account by default. Daryl said reimbursements charged to the enterprise fund will not come out of PUC or DORA funds.

Board members asked whether they could request government rates from hotels and whether the GSA per‑diem rates apply; staff advised asking hotels for government rates where appropriate, and to use the GSA meal rates for per‑diem calculations. The board noted it has no enterprise funds available yet and does not expect to submit travel claims until after the budget and fee are in place.

Practical next steps: PUC staff will share the travel form and links to the state fiscal rules with Sage for distribution to board members. Staff offered to help board members submit their first reimbursement to ensure EFT and bank‑account setup works as expected.