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Board approves most capital project rollovers, tables Waveny bride-and-groom funding for September
Summary
The Board of Finance approved a package of tax‑supported capital rollovers and agreed to table several items, including Waveny bride-and-groom suite expenditures, until September for fuller accounting and invoices.
The Board of Finance approved a package of tax‑supported capital projects to remain open and authorized payment of invoices for items with existing encumbrances while tabling a set of largely unstarted projects for further review in September.
Ryan (finance staff) walked the board through two schedules: projects the departments asked to keep open and older project balances recommended for closure. “Every year at the end of, each fiscal year, we have what, as most of you know, is your tax supported capital,” he said, explaining the routine rollover and the staff’s work to clean up older balances.
The board approved leaving several projects open so invoices that are encumbered can be paid. At the end of the discussion the board voted to approve $493,940.61 in projects to remain open. The board also instructed staff to prepare a concise packet showing which projects are encumbered versus which are unstarted so the board can focus on pending invoices; that packet will return for the September meeting.
Several items were singled out for additional scrutiny. Members asked for more detail and a consolidated accounting of the Waveny bride-and-groom room work after the board learned some funds had been spent across multiple years and budgets. Board members expressed concern that small residual balances had been left in older project accounts instead of being closed back into the tax‑supported capital fund; one member called it “bad practice” to leave unassigned residuals lying around.
Department presenters described the status of several line items: an elementary/high‑school PA/system approach that changed plans and freed funds; a number of signage, electric and lighting items tied to the Waveny building program and a mobile generator; park water‑fountain invoices that remain encumbered; and DPW and transfer‑station items with partial encumbrances. For projects that are active and have invoices pending, board members agreed staff should preserve the encumbrances so vendors can be paid on schedule.
On several items the board directed staff to separate the list into clearly encumbered items and non‑encumbered balances and to return with a consolidated dollar total for the September meeting. The board also approved, by voice vote, routine closures of older projects where departments confirmed the funds were not needed.
