The Board of Public Works and Safety on June 12 approved a one-year service support agreement with Open Control Systems, an Envelope Group company, to perform preventive maintenance on heating, ventilation and air-conditioning systems in city buildings for $40,200 annually.

City staff said the contract covers preventive maintenance — changing filters and inspecting equipment — at city facilities including the fire stations, the police station and the municipal building, and that Parks will continue under a separate agreement this year. "Open Control Systems, an envelope group company is going to do the maintenance of all of our HVAC systems across all the city buildings. So all the fire stations and police station in this building, not not Parks," a city staff member said during the meeting.

The nut graf: The agreement is a one-year renewable contract for routine HVAC preventive maintenance and inspection across most city facilities; Parks intends to keep its separate arrangement for the current year but staff said they hope to combine agreements next year. "We're hoping next year to combine it and do everything," the staff member said.

In discussion, staff described the work as routine preventive maintenance focused on filter changes and system checks. The contract amount was stated on the record as $40,200 per year for the term. A board member moved to approve the agreement and the chair seconded; the board approved the motion by voice vote with "aye" recorded and the meeting minutes show the motion "carries." No roll-call vote or dissent was recorded on the transcript.

The agreement was described as covering a single 12-month term; staff did not provide details in the meeting about the contract start date, contractor performance metrics, or warranty and penalty provisions. Those specifics were not specified in the public discussion.

The board moved on to other agenda items after the vote.