County corrects Reeves Construction contract for Hardeman Managed Road after clerical error

The Public Works and Engineering Services Committee on July 22 approved a correction to the Reeves Construction contract for the Hardeman Managed Road widening project after Reeves identified a clerical error in its bid calculations.

The correction changes the contract amount from the figure the board approved last month to $40,651,012.27, according to staff. The revision followed negotiations between Reeves, county management and the county's transportation office.

County staff said the error arose when Reeves transferred a grading-complete unit price into their estimating software using a borrow-haul rate rather than the intended cut-field rate. "They took the the the number within their grading complete number, which is for cut fields about a $8 per cubic yard number. And when they transfer that number into their software, they use their haul, their borrow haul rate, which is $125," Mr. Titus said. "So it gave us more of a credit than they intended. So before they signed the contract, they realized that that, and they said they they couldn't sign that contract, as was."

Staff told the committee they had reviewed Reeves' revised figures and debriefed county management; staff recommended approval of the correction. A motion to approve the correction was moved and seconded on the consent agenda and adopted without further discussion.

The committee did not record a roll-call tally in the meeting transcript. The item was presented as a correction to an already-approved contract; staff described the change as a clerical correction rather than a new scope of work.

Background documents presented to the committee included ongoing negotiations with Reeves and coordination with the county's TIA office and other departments, the transcript shows. No further implementation dates or revised schedule details were given during the meeting.