Commission coordinates Barefoot in the Park booths, farmers-market outreach and requests clearer budget spending reports
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Summary
Commissioners discussed staffing outreach booths for upcoming events (Barefoot in the Park, farmers market), the library open house and volunteer sign-ups; they also reviewed a second draft of the commission's annual report and asked staff for semiannual budget spending reports to track how commission funds are used.
At the July 23 meeting, commissioners coordinated volunteer staffing for upcoming community outreach events and raised questions about the commission's budget and annual report.
David, a city staff member, reminded commissioners of several upcoming events: Shakespeare in the Park at Pavilion Park on Wednesday, Aug. 20 at 5 p.m.; Barefoot in the Park (dates discussed for outdoor booths); and farmers markets where the commission intends to host feedback booths and rock-painting activities.
Robin, a commissioner, and others worked through available shifts for Barefoot in the Park and the Aug. 23 farmers market, and staff agreed to send an updated sign-up schedule. Library outreach and the rock-painting booth were described as separate booths at Barefoot in the Park; commissioners were asked to choose which shifts to cover or to coordinate among themselves.
Commissioners also reviewed a second draft of the commission's 2025 annual report. Robin asked for updated photos for the report and several commissioners agreed to provide images from recent events. During discussion of the commission budget, members requested more transparency on past spending: they asked staff for a record showing how commission funds were spent and suggested a quarterly or semiannual spending report so the commission and the public could better evaluate the effectiveness of funded activities.
Fundraising and events: Commissioners said a recent silent auction at a library event raised about $10,000 (reported at the meeting). Commissioners noted success engaging the public at farmers markets and that the parks planning survey drew about 400 respondents, indicators they said show good community engagement.
Discussion vs. decisions: Commissioners did not make binding budget decisions at the meeting but requested that staff provide a spending summary and to circulate updated volunteer sign-up links. Staff agreed to follow up by email to finalize shifts.
Ending: The commission finalized plans to keep the next regular meeting on Aug. 20 and asked staff to confirm staffing and sign-up details electronically.