Parliamentarian proposes adding mission‑fit justification to policy templates

Parliamentarian Stephen, the board’s parliamentarian, recommended adding a brief explanation of how each proposed action aligns with the Board of Governors’ mission to the template used for policy proposals. Stephen said the suggested template addition would document why an action falls within the board’s mission and what parts of the mission it addresses, noting that “should we be sued, that’s not the time when we wanna go back and now say, oh, yeah. How did that apply as opposed to having it already in the record.” Stephen described the idea as a preventive recordkeeping step: if a future legal challenge arises, a policy record that explicitly cites mission language and rationale would be available. He said the change could be a short field added to forms used when bringing items forward. The transcript records this as a member suggestion; no formal motion to change templates or bylaws was made during the roundtable.