Council ratifies MLGW contract changes totaling multimillion-dollar renewals on consent agenda

The Memphis City Council approved fiscal consent items for MLGW on July 22 that ratified contract renewals and change orders for information technology and security services. The comptroller read the fiscal consent agenda: a change order to Contract 12032 with Fidelity Information Services LLC to extend electronic bill presentment in a funded amount not to exceed $3,278,191.82; a change order to Contract 12519 for Citrix license and support with Logicalis Inc. in the funded amount of $495,060; a change order to Contract 12507 for Microsoft support with Crayon Software Experts LLC in the funded amount of $218,257; and a change order to Contract 12516 for security automation installation and service agreement with Access Control Integration Inc. in the funded amount read in the record as $187,000,000. The comptroller and council later reiterated the amounts as read. Councilman Spinoza moved approval of the MLGW fiscal consent items; the motion was seconded and the roll call showed the items passed. Why it matters: These consent items renew or ratify significant IT and security contracts for the city’s utility agency (MLGW). The security automation item’s funded amount as read in the meeting record is unusually large and may warrant follow-up review of official contract documents. Speakers - Madam Comptroller — Read fiscal consent agenda. Affiliation: government/administration. - Councilman Spinoza — Council member; moved the fiscal consent. Affiliation: government. Authorities - {"type":"contract","name":"Contract 12032 (MLGW electronic bill and presentment)","referenced_by":["Madam Comptroller"]} - {"type":"contract","name":"Contract 12519 (Citrix license and support)","referenced_by":["Madam Comptroller"]} - {"type":"contract","name":"Contract 12507 (Microsoft support)","referenced_by":["Madam Comptroller"]} - {"type":"contract","name":"Contract 12516 (security automation installation and service agreement)","referenced_by":["Madam Comptroller"]} Actions - {"kind":"other","motion":"Approve MLGW fiscal consent agenda (change orders and renewals for Contracts 12032, 12519, 12507, 12516)","mover":"Spinoza","second":"Smiley and Washington","tally":{"yes":9,"no":0,"abstain":0},"outcome":"approved","notes":"Recorded as passed on consent; amounts read into record by comptroller."} Discussion_decision":{"discussion_points":["Comptroller read itemized funded amounts for four MLGW contract change orders/renewals","Council approved the fiscal consent items on the consent agenda"],"directions":[],"decisions":["Fiscal consent items approved"]},"clarifying_details":[{"category":"contract_amount","detail":"Fidelity Information Services LLC (Contract 12032) extension; funded not to exceed amount $3,278,191.82","value":"3278191.82","units":"USD","approximate":false,"source_speaker":"Madam Comptroller"},{"category":"contract_amount","detail":"Logicalis Inc. (Contract 12519) Citrix license/support renewal: $495,060","value":"495060","units":"USD","approximate":false,"source_speaker":"Madam Comptroller"},{"category":"contract_amount","detail":"Crayon Software Experts LLC (Contract 12507) Microsoft support: $218,257","value":"218257","units":"USD","approximate":false,"source_speaker":"Madam Comptroller"},{"category":"contract_amount","detail":"Access Control Integration Inc. (Contract 12516) security automation installation/service: amount read as $187,000,000 in record","value":"187000000","units":"USD","approximate":false,"source_speaker":"Madam Comptroller"}],"proper_names":[{"name":"MLGW (Memphis Light, Gas & Water)","type":"agency"},{"name":"Fidelity Information Services LLC","type":"business"},{"name":"Logicalis Inc.","type":"business"},{"name":"Crayon Software Experts LLC","type":"business"},{"name":"Access Control Integration Inc.","type":"business"}],"community_relevance":{"geographies":["City of Memphis"],"funding_sources":["city utility funds/MLGW budget"],"impact_groups":["utility customers","city IT/security operations"]},"meeting_context":{"engagement_level":{"speakers_count":2,"duration_minutes":42,"items_count":15},"implementation_risk":"medium","history":[]},