Committee divides workload into subcommittees, schedules next meeting and plans school tours

Members split the committee’s workload into smaller teams to populate columns of a shared comparison matrix, set a near-term meeting date and agreed to schedule school tours. Assignments and process: Committee members volunteered to lead or assist specific matrix rows and columns. Jean agreed to lead work on option B; Beth and Kelly volunteered to tackle educational considerations (column L) with Laura Kaufman. Mark offered to help with construction and land data, particularly for Finn. Members also proposed pairing on other rows so work could move forward between full meetings. Timeline and next meeting: Members decided to meet again at 7 p.m. on the 12th (time and date agreed during the session) to review work and reconvene subcommittees. Several members asked for a 2–3 week window to prep; one member suggested postponing slightly to allow more time. Tours and hybrid meetings: The committee agreed building walkthroughs would help members unfamiliar with school layouts. Staff offered to provide windows for tours but noted that preparation and cleaning related to school openings might constrain certain dates. The chair and staff agreed to coordinate times; members suggested doing multiple schools in one evening if feasible or splitting tours over two sessions. The committee also said future meetings should remain hybrid when possible to accommodate members with family obligations and residents who cannot attend in person. Public comment and transparency: Members noted that because public comment was not on this meeting’s agenda, there was no public comment period that night; they said future meetings should include public comment on the agenda and keep materials accessible to residents who may not use web tools. Ending: Subcommittees will begin populating the live matrix and coordinate by email and phone; staff will share access to the OneDrive folder and help schedule building tours before the next meeting.