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ZBA adopts updated rules of procedure and elects officers
Summary
The Zoning Board adopted a revised rules and procedures document, added administrative clarifications and elected officers for the coming year: Michael Delaback as chair, Marcia Hayward as vice chair and Richard (last name on record) as secretary.
At the July 15 meeting the Zoning Board of Adjustment voted to adopt updated rules and procedures that clarify meeting conduct and board practices, and then elected officers for the coming year.
The adopted changes formalize several items already in practice: that the chair, vice chair and secretary be elected annually in January; that public comment time be limited (the draft suggests 2–3 minutes as a guideline); and that the board will vote on an application after discussing all variance criteria rather than voting separately on each criterion. The revisions also add a provision that miscellaneous fees (for example, legal or consultant fees charged to the board) may be charged to applicants when the board incurs external costs in reviewing an application.
The board then elected officers: Michael Delaback as chairman, Marcia Hayward as vice chair and Richard (member in process of formal appointment) as secretary. The board discussed membership, alternates, and the process for filling vacancies and noted a forthcoming update to the master plan that will guide future zoning and regulatory changes across the city.
Why it matters: Clearer procedural rules reduce ambiguity for applicants and the public about how hearings are conducted and what follow‑up may be required, and the updates bring the board’s procedures into closer alignment with state guidance on zoning board practice.
Next steps: The board chair and vice chair will preside over hearings; the secretary will review minutes prepared by staff and coordinate with the zoning technician on final records.
