Board to send K–8 universal screening results with report cards; district to print and mail family reports

The board approved a policy change clarifying how student progress and screening data will be shared with families. District staff said universal screening results used for identifying reading and other early needs will be printed and sent home for students in kindergarten through eighth grade along with progress reports or report cards. Dr. Williams told the board the Tennessee Literacy Success Act previously required printed universal screener results for K–3; the policy extends that requirement to K–8. Staff said their district uses FastBridge for universal screening and that the standard FastBridge "family report" — which includes screening measures and explanatory language — will be included with the report card or progress report at the next available distribution point. Staff clarified other elements of how families receive assessment information: TCAP state test scores are mailed by the Tennessee Department of Education and will continue to arrive from the state; benchmark predictive results remain available in the district parent portal and are not routinely printed and sent home unless a school chooses to do so. Staff said progress reports and report cards are always issued in writing; for high schools, end-of-year summaries are mailed rather than sent home through students. Board members asked about consistency and communications to families so parents know where to find assessment reports; staff said they will continue procedures and may consider additional outreach to explain access to portal and printed materials.