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Board approves change order after unexpected base failure on Highland paving project
Summary
Contractor began milling on Highland project, crews found failing base material that required full removal and additional base work; board approved a change order and staff confirmed contractor oversight and documentation.
Board members reviewed an unexpected condition discovered during milling work on the Highland paving project and approved a change order to rebuild the roadway base. The issue matters because the district (or municipal entity managing the project) must protect paved assets and authorize additional work and funding when subsurface conditions differ from plans. Staff reported that when the contractor began milling they discovered the existing base was sinking and unsuitable for a simple overlay. The work required removal of the pavement down to the base, addition of more base material and reconstruction so the repair will last. Staff said they received video documentation from the contractor and that district staff (Ray and Chris) had verified the condition. The board moved to approve the change order; members asked questions about the contractor's history and payment timing during discussion. Board members and staff said the contractor Gurkin has performed similar work for the district in prior years and was considered trustworthy. The board discussed interim access: the facility that uses the road (referred to during the meeting as the golf facility) will still use the roadway before final completion; the contractor will be paid after work is accepted and invoiced. The board recorded the item for approval and members voted in favor during roll call. Board members: Board Member Feiler (roll call present), Board Member Greg, Staff member Ray (construction/operations), Staff member Chris (construction/operations), Contractor Gurkin (company name mentioned) Discussion points: discovery of unsound base during milling, necessity to remove pavement and add base, verification by staff via video, interim use by golf facility, payment after acceptance. Direction: board approved change order and authorized staff to coordinate with contractor; payment to occur after acceptance. Decision: change order approved on voice/roll call vote at the meeting.
