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Board questions large bills and parent-transportation payments during July meeting
Summary
Board members asked why month-to-month bills doubled compared with a prior period, citing a $4 million PSERS payment and charter reconciliations; staff said auditors were on site and pledged a follow-up with a detailed explanation.
Board members at the Keystone Central School District voting meeting on July 17 pressed staff for an explanation of why bills had roughly doubled compared with the same time last year and asked for details on several parent-transportation payments appearing on the bills list.
A board member asked specifically about multiple parent-transportation line items, including charges of $649.50, $101.50 and a larger item of $3,542.04. A finance staff member said some parent-transportation agreements are paid monthly in installments and that the larger line item reflected a lump-sum payment, including back mileage and reconciliations for agreements previously approved by the board.
On the broader question of why ledger balances and bills increased, staff told the board auditors were on site to begin the annual audit and that the district had a large employer PSERS payment that posted in June and likely accounted for approximately a $4,000,000 swing. Staff also said charter-school reconciliations had been processed and contributed to the increase. The staff member said he would provide a more detailed accounting at a future meeting.
The board approved the bills-for-payment motion; the roll call recorded seven yes votes and two no votes.
Board members requested a written follow-up explaining the month-to-month variance, a breakdown of large one-time payments, and the schedule for any coming reconciliations so the board can track cash-flow impacts.
