Committee approves final change order for Kenilworth stormwater project; figures in transcript are inconsistent

The Finance Committee on July 21 approved a final change order and related budget amendment for the Kenilworth stormwater project and confirmed receipt of a reimbursement from ADEM. Public works staff explained the job was more difficult than anticipated, required disturbing more area, added sodding of front and back yards, and involved installing and then lowering modified grate inlets after a heavy May rain event. Staff described the change order as the final invoice and said the total overrun stayed under the 10% contingency threshold the city uses. Staff told the committee the city has received a $150,000 reimbursement from ADEM. Committee members queried numeric details during the discussion; the transcript contains inconsistent amounts for the change order. At one point staff stated the change order amount as $16,818; later during the motion the chair read a figure of "$26,501 and something cents." The committee approved the item 3–0. Why this matters: The action finalizes a multi-phase stormwater project and records city reimbursement from a state environmental agency while noting a budget amendment to cover the small overrun. Discussion and next steps: Staff said the project is complete and that, assuming council approval, the item can be removed from future committee agendas. The committee approved the change order and a budget amendment to cover the overrun. Ending: The committee voted 3–0 to approve the change order and move forward; staff will reconcile the final numeric amounts for the city record and council agenda.