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Council considers Office 365 migration, defers decision
Summary
The council reviewed a proposal with Warren Everett to migrate city email to Office 365 and potentially move city accounting to a cloud host; council deferred final approval to a future meeting.
Wetumpka city staff presented a proposal to the council on July 21, 2025, to have Warren Everett (vendor) migrate the city email system to Microsoft Office 365 and move the city’s email domain from cityofwetumpka.com to a wetumpkaal.com address hosted on Microsoft Exchange. City staff said the vendor also manages the city’s cloud-based accounting software.
Jim McGee (identified in the meeting transcript) described the migration as a change that would address a ‘‘box filling’’ issue and add calendar and modern Exchange features. Staff told the council the migration would modernize the city’s email and remove limits experienced under the current webmail server.
Council discussion noted the vendor’s previous work managing the city’s accounting software and asked whether the change would improve email reliability and add calendar features. The council did not take a final vote on the migration; the transcript indicates the matter was carried over to a future meeting for further consideration.
Why this matters: moving email to Office 365 would change the city’s operational email platform and introduce vendor-managed services for both email and accounting; staff said the change would modernize communications and reduce mailbox limitations.
Council action: the item was discussed but not approved at this meeting; council members agreed to carry the item over for a later meeting.
Ending: Staff will return with additional information or procurement steps at a future meeting before final approval.
