Estacada SD 108 adopts $69.56 million budget; staff note $1.245 million intra-fund transfer

The Estacada School District board of directors on June 11 adopted a fiscal year 2025–26 budget totaling $69,562,222.74 and authorized an intra-fund budget transfer to bring spending lines under legal limits.

Finance director Tanner told the board that May revenues were about $3.5 million against $3.55 million in expenditures for the month and that year-to-date totals stand at roughly $49 million in revenues and $37 million in expenditures. Tanner said the district’s projected ending general fund balance is about 14.8 percent, approximately $6.4 million, with overall projected ending funds for capital and operations just above $3 million once current transactions close.

District financial staff also reported two items that will affect next year’s work: the district recently received a $2,500,000 seismic rehabilitation grant that is not yet incorporated into the adopted budget, and year-to-date receipts from the construction excise tax (CET) have been unusually low — about $20,000 so far compared with the $250,000 budgeted for the year. Tanner said the CET shortfall may reflect seasonal timing of collections and that staff will contact the city for clarification.

The board approved a resolution moving $1,245,100 in appropriations from support services to instruction and transfers to ensure all functions remain below legal spending levels. The motion passed by board vote after a second; the action was presented during the consent agenda and recorded as approved.

Board members and staff also reviewed other finance items: enrollment trends showed a four-student decrease since last month but a 41-student increase over the prior year districtwide, and the Summit program is up about six students since last month and about 100 students from last year. The district reported receiving roughly $2.1 million in state school fund revenues related to Summit Learning after reconciliations.

Administration told the board that the interim audit with ClearTrail CPAs concluded with fewer comments and no single-audit findings, and that staff and auditors will complete an exit conference the following day to finalize recommendations and next steps.

Less-urgent details discussed included the timing of cash flows (payroll items in June that affect monthly totals) and staff work to close out June activity before final fiscal numbers are set. The board authorized the adopted budget and the tax levy required to support it in motions that passed during the meeting.

Board actions recorded at the meeting: adoption of the FY 2025–26 budget in the amount stated, authorization of the intra-fund transfer to address over-appropriations, and formal imposition of taxes to fund the adopted budget. The administration will incorporate the $2.5 million seismic grant into next year’s budget development and report back with adjustments as needed.