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Votes at a glance: SPSA Board of Directors, Aug. 27, 2025
Summary
Summary of motions and formal actions taken by the Southeastern Public Service Authority Board at its Aug. 27 meeting, including minutes amendments, budget surplus appropriation, equipment purchase, construction contract award and authorization to enter closed session for contract negotiations.
The Southeastern Public Service Authority Board of Directors took the following formal actions during its Aug. 27 meeting.
Votes at a glance
1) Amend May meeting minutes to note Mr. McCoy attempted to participate electronically but could not because of a technical issue. - Motion: Amend the approved May meeting minutes to indicate that “Mr. McCoy attempted to participate in the meeting electronically, but could not do so because of a technical issue. Mr. McCoy monitored the meeting electronically, but did not participate in any voting or discussion.” - Mover/Second: Mr. Broad moved; Mr. Keifer seconded (as recorded). - Outcome: Approved by voice vote. - Packet reference: minutes discussion and amendment motion.
2) Approve minutes of the July board meeting. - Motion: Approve the July meeting minutes as distributed (with a minor typo correction noted in packet). - Mover/Second: Moved by Mr. McCoy; second by Mr. Kiefer (as recorded). - Outcome: Approved unanimously by voice vote.
3) Approve fiscal year 2025 appropriation of budget surplus. - Motion: Approve the FY25 appropriation of the budget surplus as presented (establish $1,000,000 rate stabilization fund; allocate remaining surplus to landfill expansion and flyover funds). - Mover/Second: Motion and second recorded; names not specified on the record. - Outcome: Approved by voice vote. - Fiscal figures: FY25 revenue $70.9M; expenses $67.6M; surplus $3.2M.
4) Authorize purchase of walking-floor trailers. - Motion: Authorize the executive director to award a contract to Ken’s Truck Repair to purchase eight 48-foot walking-floor trailers for $924,720 (procured via ACAC contract TR11-18). - Mover/Second: Motion and second recorded; names not specified on the record. - Outcome: Approved by voice vote. - Note: Staff recommended increasing the purchase from four trailers (budgeted at $470,900) to eight to replace units with catastrophic failures; funding proposed from deferring a pavement project.
5) Award Cell 7 Phase 1 construction contract. - Motion: Award Cell 7 Phase 1 construction contract to Ryan Central for $20,995,000. - Mover/Second: Moved by Mr. Hansen; second by Mr. Sorey (as recorded in discussion). - Outcome: Approved (motion carried). Bids were within the engineer’s estimate range; the consultant recommended Ryan Central based on price and evaluation scoring.
6) Move into closed session to discuss negotiations and legal advice related to the proposed Commonwealth Sortation contract and related use-and-support agreements. - Motion: Move into closed session under Virginia Code § 2.2-3711(A)(29) (negotiation of public contract) and § 2.2-3711(A)(8) (consultation with legal counsel). - Mover/Second: Motion by Mr. Broad; second by Mr. Maxwell (as recorded). - Outcome: Approved by roll-call vote; listed participants included board members, SPSA executive staff, counsel and consultants; some member localities’ counsel were allowed to attend at the board’s discretion.
Provenance (transcript excerpts) - Amend May minutes: topicintro at transcript block starting 384.545 (minutes discussion); topicfinish at 478.605 (vote on amendment). - Approve July minutes: topicintro 541.29; topicfinish 561.625. - FY25 surplus appropriation: topicintro 1579.85 (treasurer’s FY25 summary); topicfinish 1768.445 (vote recorded). - Walking-floor trailers: topicintro 1874.1749 (capital trailer recommendation); topicfinish 2051.415 (vote recorded). - Cell 7 contract award: topicintro 2055.43 (SES/SCS briefing begins); topicfinish 2646.64 (motion carried vote recorded). - Closed session motion: topicintro 3189.2651 (motion to go into closed session read aloud); topicfinish 3324.395 (roll-call votes recorded).
Notes: All outcomes above reflect motions and votes recorded in the Aug. 27 SPSA meeting transcript and packet. Where mover/second were not audibly recorded in the transcript, the entry is marked “not specified.”
