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Uvalde CISD staff detail PEIMS/TEA reporting cleanup, point to potential millions in recovered funding
Summary
District curriculum, accountability and PEIMS staff told the board they found coding and program‑assignment errors in state submissions and projected increased weighted ADA funding from corrected PEIMS data and CTE coding.
Uvalde Consolidated ISD curriculum and accountability staff told trustees Monday they have begun a multi‑year cleanup of student data coding in the state’s Public Education Information Management System (PEIMS) and reported several preliminary funding gains after correcting course and program codes. District staff said the work targets weighted average daily attendance (weighted ADA), CTE course codes and program participation codes that drive funding for special populations, career‑tech education and other state allotments. Staff described errors that ranged from mis‑coded CTE course levels to dropped emergent‑bilingual (EB) codes when students changed campuses. The district reported early corrections that project roughly $120,000 in CTE tier‑1 changes after reassigning course codes and about $120,000 from correcting EB coding for roughly 200 students. Staff also cited a $7,000 projection tied to coding one pregnancy‑related services student and larger, multi‑category improvements stemming from special‑education and early‑childhood coding adjustments. Staff outlined a three‑part plan: tighten procedural roles for data entry and verification, increase campus and registrar training (including contracting regional specialists for Skyward SMS), and automate monthly data health checks. They said TEA’s move to nightly EDFi transfers makes data live to the state more quickly, increasing the need for precise entry and access controls. The presentation warned some corrections can only be made at TEA’s statutory snapshot (October) and that certain submissions have resubmission windows. Staff said the district is working with Region 20 specialists on special‑education eligibility and early‑childhood funding rules. Board members praised the effort and characterized the work as “money on the table” that the district can recover through accurate coding rather than new taxes. Staff recommended ongoing registrar protection (protected time to enter data), cross‑training and tighter role separation between data collection and data entry to reduce errors.
