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Jacksonville Beach approves one‑year pilot purchase of Asana project software for $23,532
Summary
Council approved a 12‑month, 15‑license Asana subscription and onboarding for $23,532.26 to improve project visibility and tracking, with staff planning a citywide rollout if the pilot proves successful.
The Jacksonville Beach City Council on July 21 approved a one‑year purchase of Asana project management software after staff described the tool as a way to improve project visibility, tracking and accountability across departments.
Amber McClure, project manager with the information services department, said the city evaluated four platforms and found Asana to be the best fit for ease of use and public‑sector onboarding. The planned initial purchase is 15 licenses through a piggyback on an Omnia Partners contract; year‑one cost including onboarding is $23,532.26.
Councilmember Horn asked whether the subscription would recur annually; staff said the license is a 12‑month subscription and the city would receive a renewal offer before the contract expires. Staff said training and onboarding are included in year one and subsequent years’ costs would likely be lower, with budget planning to include renewal if the program expands.
Councilmember Wagner asked staff to return with a six‑month status report at a council briefing so council and attendees can see how the tool is working and whether it improves transparency. Council voted unanimously to approve the purchase.
The city will pilot Asana with one to two project leads per department, load capital improvement and strategic projects first, and expand licenses to 30–40 over time if the pilot succeeds.
