The Carter County Board of Commissioners voted unanimously to rescind acceptance of a previously awarded quote to Woody's Construction for the Camp Needmore Cabin No. 6 rehabilitation after staff reported the contractor’s submission omitted several required line items. The board instructed staff to reopen the solicitation and request revised, itemized quotes from all three bidders.

Officials said the low quote lacked costs for a fire-rated paint specified for spray foam insulation, a kitchen stove and a wall furnace. County staff member Helen (no last name provided) told the board she confirmed the contractor had not included the materials’ current prices in his submission and that the missing paint alone had been quoted to the contractor at $4,200. She calculated the three omitted items — paint, stove and furnace — increased the contractor’s estimate by about $6,135.

Why it matters: Commissioners said accepting a quote that omits required line items risks hidden costs and subsequent renegotiation after contract award. Several commissioners voiced concern that the apparent omissions undercut the fairness of the procurement and left the county exposed to later change orders.

What was discussed: Helen reviewed the three bids on record. Woody’s Construction had submitted a quote for $24,439.50; a second bidder, Picture Perfect (John Shelby), submitted $37,063; a third bidder (Holton/Colt Gardner) submitted about $70,000. Helen and commissioners said the low quote, as submitted, would have left the county roughly $6,000–$12,000 below what some board members felt was a realistic cost once the omitted items were included. Board members recommended getting a fully itemized quote from Woody’s and giving the other two bidders a chance to adjust their estimates so all submissions are “apples to apples.”

Formal action: Commissioner Dan moved to rescind the acceptance of the quote to Woody’s Construction on grounds the quote was incomplete. Another commissioner seconded the motion. With no public comment, the board voted “aye” and carried the motion.

Next steps: Staff was directed to contact all three contractors, require a complete, itemized quote that includes specified materials and subcontractor work, and then reissue the solicitation. Commissioners noted the contractor would not be able to start before late September under the county’s scheduling constraints, giving time for revised submissions.

Board context: Commissioners stressed they were not accusing the contractor of bad faith but said the county must insist on complete, signed quotes that include all required items before executing a contract.