The Same Enhancement Commission spent substantial time planning its annual pin‑clipping event, covering setup, volunteers, parking and food and assigning pre‑event tasks.

Commission members agreed on a typical timeline: a Friday setup and a Saturday event. One member said setup generally happens “Friday afternoon” and that teams should meet at 2 p.m. on Friday at City Hall to assemble tents, tables and equipment. The actual pin‑clipping event was described as occurring at “9AM on Saturday the twelfth,” though a calendar month was not specified in the meeting.

Why it matters: the event processes large numbers of salmon and depends on volunteers, city equipment and coordination with the Oregon Department of Fish and Wildlife. Members discussed safety, parking and the need for a shuttle from a lower lot to the reservoir where the event is held.

Logistics and supplies
Members reviewed a checklist of equipment kept at dockside and at city storage, including tents, tables (plywood on sawhorses), a portable generator for a water pump, hoses and fittings, and a flat‑top grill the city stores for special events. One member said many staging items “comes from either here or down at the harbor and then goes up the hill back and pick up it, set it up, break it down.”

Food and cost
Members discussed providing hot dogs, coffee and donuts for volunteers. A member said the condiment budget should be “50 to a $100,” and discussed reimbursement by the city for purchases. Members reported the city sometimes donates coffee and that previous event food had been supplied from city or community resources; no formal budget vote occurred.

Attendance and throughput
A member reported typical attendance of “about 40, 45 people” and described past processing rates as roughly “3 say, 3,500 fish an hour. Sometimes it's 4,000.” Members discussed ordering hot dogs and buns, and arranging transport for bulky items with full‑size pickup trucks where needed.

Assignments and next steps
Members agreed to print sign‑up sheets, gather spare food items from the city freezer where available, confirm access to a city generator and contact volunteers who have helped previously. A Friday 2 p.m. setup at City Hall was proposed and members agreed to assemble equipment and confirm supplies then. No formal vote was taken on event budgets or contracts.