Depoe Bay Harbor Commission members continued discussion about converting the harbor fueling operation to a card-lock (self-service) system, but staff cautioned that state regulatory requirements and operational realities mean the change will take time and may not reduce all staffing or administrative costs.

Harbormaster Dave and staff said the Oregon State Fire Marshal’s Regulatory Service Division oversees card-lock fuel-dispensing rules; staff are assessing whether the harbor can meet those requirements. Staff reported that the Fire Marshal’s rules govern gasoline dispensing (not diesel) and that meeting the rules may require a designated responsible person or other controls. The city also must decide whether to pursue an RFP that combines a fuel-pricing comparison and a lease/operation solicitation or to first solicit price information by phone.

Why it matters: a card-lock system could allow fueling outside of attendant hours and potentially reduce wage costs, but it may create new administrative burdens (billing, enrollment, compliance) and might not lower consumer prices if the city must cover additional costs. Commissioners emphasized the need to study trade-offs and to present a feasible option to the city council in August or early September.

Next steps: staff will continue to consult with the state fire marshal and potential vendors, draft language for an RFP (with options for fueling service provider vs. lease), and return to the commission with options. The commission did not approve any procurement or contract at the meeting and indicated it will brief the city council on possible solutions in late summer.