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Board approves after‑the‑fact vendor payment; staff reported corrective steps
Summary
The board approved payment for services delivered before a purchase order was completed, and staff said procedures were implemented to prevent repeat occurrences.
The board approved a request to pay a vendor for services that began before a purchase order was completed. Finance staff told the board the contract had been approved previously but the PO was not issued prior to the start of services; the packet included a letter and documentation from financial services explaining the after‑the‑fact payment.
Staff said necessary steps have been put in place to reduce the likelihood of recurrence. The board approved the payment request on a motion and voice vote; the transcript does not show a roll‑call tally or the vendor’s name.
The approval allowed staff to pay for the contracted services and underscored the district’s internal controls review, according to the finance presentation in the packet.
