The Mayfield Planning Commission on July 17 voted to hold over a conditional‑use permit application for a short‑term rental at 2316 Hillwood Drive West to the commission’s Aug. 21 meeting.
The applicant, Ryan Kozlowski of R and P Investing, told the commission he was "requesting a conditional use permit to rent the single family residence at that location on a short term basis," and said the unit has operated as a short‑term rental for some time. Planning staff recommended holding the item to allow the applicant to supply documentation referenced in the staff report, including a revised site plan showing parking and photographs documenting screening for refuse.
The holdover followed extensive discussion about how the Unified Development Code’s screening and refuse requirements apply to short‑term rentals across the city and whether the commission has discretion to limit permits. Commissioners raised concerns about the lack of uniform policy and the potential cumulative impact of many short‑term rentals. One commissioner asked whether the commission could limit approvals to a single owner or to a time‑limited term; planning staff replied that a conditional‑use permit "runs in perpetuity with the property" under the current code and that any limitations of that nature would require changes at the council or code level. Staff also said that, if the commission adopts the findings of fact and conditions of approval, and the applicant submits the missing materials afterward, "yeah, it can be approved."
Members and the applicant also described inconsistent past enforcement. The applicant said he had contacted the city before buying the property and was told the short‑term rental rules were not being enforced; he also said he had been paying the city’s excise tax and had not previously obtained a business license. Planning staff said business licensing triggers the review process and that enforcement typically begins after a complaint or when a business license application is initiated.
The commission closed the public hearing portion of the meeting before deliberating and approved the motion to hold the application to Aug. 21. The commission’s conditions of approval as drafted will include submission of a revised site plan showing parking, documented refuse screening or photographs, and any other items enumerated in the staff report. The applicant will have the opportunity to submit those materials to staff for review before the Aug. 21 hearing.
The holdover means no permit was granted at the July 17 meeting; the item will return to the commission with any supplemental materials supplied by the applicant and with staff recommendations.
The discussion also prompted commissioners to ask staff to consider whether policy or ordinance clarifications should be recommended to city council so the review and enforcement process for short‑term rentals is clearer across the city.