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Fargo pursues computerized maintenance management system after $177,000 EECBG award to improve building maintenance and energy performance
Summary
The City of Fargo told the Sustainability and Resiliency Committee it has released an RFP for a computerized maintenance management system (CMMS) funded in part by an Energy Efficiency and Conservation Block Grant, and that the city expects improved preventive maintenance, multi‑year budgeting and energy savings.
Becky Majura, director of City of Fargo facilities, told the Sustainability and Resiliency Committee the city has issued a request for proposals (RFP) to implement a computerized maintenance management system (CMMS) and that the work is supported by an Energy Efficiency and Conservation Block Grant (EECBG) voucher of just under $177,000.
Majura said the city included three projects in the grant application: replacement of a rooftop unit at Municipal Court (completed last week), potential window tinting at City Hall (now unlikely to proceed) and the CMMS. “All that they do is work with organizations to select the right CMMS system and implement it for the organization,” she said, describing the consultant FM360 and its role in scoping and implementation.
She described the operational benefits the city expects: mobile access for technicians, QR codes that link to asset information and manuals, manufacturer‑recommended preventive‑maintenance schedules, and facility‑condition assessments that will feed multi‑year capital planning. FM360’s crew tagged assets in about 25 city buildings and the consultant is back‑loading that inventory into a test system so an eventual vendor can import it directly, Majura said.
Majura said the RFP is about 25 pages long and that about 20 organizations had downloaded the RFP as of the meeting; she said the implementation timeline is aggressive and that the city hopes to have the system in place before the end of the year with consultant support for training and early operations.
On expected benefits, Majura said a CMMS can reduce facility costs and extend asset life by ensuring preventive maintenance is performed. “Overall a CMMS system on average can save anywhere from 25 to 40% in your costs on your facility assets over the life of the assets and as well as replacement,” she said. Majura added the tool will allow the city to produce 10‑year budgeting reports and smooth capital outlays to avoid large, unplanned spikes in spending.
Committee members praised the project and noted its role in creating a consistent data foundation that can later support predictive maintenance and other advanced analytics. Majura said consultant support was the reason the project can move quickly despite the city’s lean facilities staff.
The RFP has been released and the city will evaluate proposals and select a vendor; committee members did not vote on the RFP during the meeting.
