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Council approves temporary five-year lease for Davis Arts Council office space subject to rent and service details
Summary
Council approved a lease allowing the Davis Arts Council to occupy basement office space at city hall for up to five years while staff and council finalize monthly rent, IT-service charges and late-payment terms.
The Layton City Council approved a resolution authorizing a five-year temporary lease for the Davis Arts Council (DAC) to occupy office space in the city center basement, while deferring determination of the monthly rental amount, any IT support hourly rate, and late-payment interest to a subsequent council decision.
Staff said the DAC was displaced when the city converted the old City Hall building for a new dispatch center; the lease provides four offices, storage, and cubicle/conference space and the city would retain common areas and restrooms. The draft lease in the council packet included a five-year term with 90-day termination by either party. Staff proposed the city cover utilities and HVAC; IT support, if required, would be charged to the DAC at an hourly rate to be set.
Council members discussed whether a five-year term might reduce DAC’s incentive to secure a permanent facility and whether the city should charge market rent. Staff presented online market comparables showing commercial rates between $12 and $39 per square foot and cited a similar available space at about $14 per square foot as a local comparison; staff estimated a $12/sf rate would equate to roughly $19,000 per year.
Council and staff agreed to approve the lease form on the consent agenda while directing staff to return with a recommended monthly rental amount (or nominal fee), a specification for IT-service hourly charges if needed, and late-payment terms. The council emphasized it wanted to treat community organizations consistently while recognizing DAC’s long history in city facilities and the need for a temporary “band-aid” solution while DAC pursues a permanent location.
The council adopted the consent-item resolution approving the lease and directed staff to return promptly with recommended numbers and terms to finalize the agreement.
