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Board briefed on move from BoardDocs to Sembly for board materials and policy management
Summary
District staff demonstrated the Sembly board-management system and told the board the district will transition from BoardDocs to Sembly in August with training and single sign-on for board members.
District staff showed a demonstration of Sembly (also referenced as Assembly in parts of the presentation) as the district’s new board-information system and said the transition from BoardDocs is planned to occur in August.
The presentation explained key features that staff and trustees will use: single sign-on tied to district email accounts, public access to draft and final policies, searchable policy and regulation content, meeting agenda and minutes management, sticky notes for private member notes, visibility/permissions for limited or confidential items and a goal-scorecard feature that links agenda items to district strategic goals.
Jaren and other district IT and administrative staff walked trustees through how the public will view policies and how board members will use single sign-on and their district-issued Chromebooks. “We finally do away with those policy manuals — we won’t have any need for them,” staff said during the presentation, noting that the public will be able to access draft policies and comment during rulemaking.
Staff advised trustees they will receive login invitations and self-paced training videos; administrators said a short training session will be provided at the upcoming board retreat and a follow-up executive-session setup will be scheduled so trustees can get devices configured before the August meeting. Staff warned there is a learning curve but said the system offers improved policy drafting, version control and public-comment features.
The board voiced support and asked clarifying questions about public records implications for features such as sticky notes; staff said sticky notes are user‑specific and not visible to others, but the district will review public-record obligations before enabling any feature that could create disclosable content.
No formal vote was required; the demonstration was informational and staff said they will return with rollout details and invitations for board member accounts.
