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Committee to be notified of change orders under $100,000; town managers have delegated approval authority
Summary
The committee heard an update on delegated change‑order approval authority. Under the town’s recently adopted process, the town manager and school committee chair have approval authority up to specified thresholds; change orders under $100,000 will be handled without returning to the committee for approval but the committee will be informed after
The Billing Committee received an update on change‑order approval authority and notification processes at its July 16 meeting.
The presenter said the town council recently formalized delegated authority: the town manager and the school committee chair (or designees) have authority to approve change orders within specified thresholds. The presenters clarified that change orders under $100,000 do not require committee approval and will be handled administratively; for transparency the Billing Committee will be notified after such change orders are executed. For changes above the delegated thresholds, the normal approvals from the school committee and town council will still be required.
A town official noted that the committee and project staff will be “in the loop” as an informational matter and that school committee and council notification requirements include a 48‑hour window for post‑action notice in some cases. The committee reiterated that notification and documentation of change orders are important so members can monitor reimbursable charges and project progress.
Why it matters: Delegated approval authority speeds project decision‑making for lower‑value change orders but shifts some review to after‑the‑fact notification; timely notice allows the committee to track cumulative cost impacts.
What’s next: Staff will notify the committee when delegated change orders are executed and will bring larger or threshold‑exceeding change orders forward for formal committee consideration as required by the adopted authority.
