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Board delays decision on reserving booth space at local events after a review of goals and logistics
Summary
Trustees debated whether to reserve space at New Windsor Community Day and Fall Fest for board outreach. A proposal to authorize the president to reserve booths was tabled to the August meeting while trustees and staff define goals, materials and budgets.
Trustees discussed whether the board should reserve booth space at community events — including New Windsor Community Day and a Cornwall Fall Fest — to increase visibility and gather input from residents. One trustee asked for a formal authorization to permit the board president to reserve space ahead of the next meeting; another questioned the purpose and expected materials for any outreach. Members who had staffed a previous event (Dragon Day) described that experience as informal and urged clearer planning: a sign, messaging, staff to answer questions and an agreed purpose for the presence. Trustees suggested the communications committee should develop a short plan or questionnaire and the board should agree on permissible topics for public discussion before reserving space. New Windsor Community Day was identified in the meeting as occurring on Sept. 13 (date provided in discussion). The board voted to table a motion to authorize the president to reserve space and to gather input by email and through committee work; trustees asked two members to draft a short survey and present consolidated suggestions at the August meeting.
