Lewisville ISD technology leaders briefed trustees on planned staffing and one‑time payments to support the district’s Student Information System (SIS) implementation, recommending use of 2017 technology bond funds to pay for project specialists, campus mentors and overtime during rollout.

District CIO and technology staff said the SIS implementation will last about 12 months, start this summer and move to go‑live next summer, with an elevated support burden in the first school year after launch. The presentation noted that staff who supported the earlier ERP implementation were provided one‑time payments and that a similar approach is proposed for SIS implementation to ensure adequate project management, technical mentoring and campus‑gradebook support.

Key elements presented included funding for project‑dedicated roles (project management, technical training, subject matter experts), a one‑time implementation stipend for campus grade‑book mentors who will provide peer support, and contingency funds for overtime or one‑time payments for staff asked to take on extra responsibilities during the transition.

Why it matters: An SIS conversion touches grading, attendance, scheduling and reporting district‑wide; technology staff said district gradebook mentors will require additional training and that the first year after going live typically requires increased support levels as users encounter new processes.

Funding: Staff recommended using unspent 2017 technology bond authority and the remaining ERP implementation authorization to fund the SIS implementation staffing and stipends rather than charging day‑to‑day operating budgets. District staff said they will return with a formal recommendation for board consent of expenditures and vendor contracts.

Next steps: A consent recommendation for SIS implementation staffing and related purchases is expected on the board consent agenda; technology staff noted implementation costs may evolve and pledged to return with adjustments if needs change.