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Register of deeds reports scanning project delays and requests additional filing capacity
Summary
Ann, the county register of deeds, told commissioners her office has paused payment to a scanning vendor while it resolves integration issues with the county's records software and said she plans to buy an additional plat cabinet because current storage is full.
Ann, the county register of deeds, told the board her office is handling an ongoing document-scanning project and that funds in the M & P fund will be spent when the vendor delivers a finished product that integrates into the county’s records system. "Right now, it's kinda in between them and our current software company in trying to figure out how they're getting them into our system because we're running up against some issues. And so I'm not paying anything on that until we have a finished product," Ann said.
Ann also said the office needs an additional plat cabinet to hold land plats and that the supplier used previously no longer carries the model she ordered, so she is seeking alternatives and has increased the furniture line in her budget accordingly.
Why it matters: The register's office holds permanent records used for property transfers and public records searches. Delays in digitization affect access to scanned records and budgeting for storage and software services.
Next steps: Ann said she will coordinate with facilities staff to address basement storage and the physical placement of new cabinets and will use M & P funds to pay the scanning vendor only after the deliverable is demonstrably compatible with the county system.
